CHESHIRE, Mass. — The Hoosac Valley Regional School District's will destroy the cumulative records of students who exited Hoosac Valley High School either by graduation, withdrawal, or transfer, by the year 2016. 

 

These records will be destroyed in accordance with Massachusetts Department of Elementary and Secondary Education, 603 CMR 23.06 (3) unless the parent/guardian or eligible adult student notifies the school district otherwise.

 

Cumulative school records must be maintained under state and federal laws for a period of up to seven years after enrollment has ended for the student. A student is considered no longer enrolled when he or she graduates, moves from the district, or completes his or her educational program at age 22. Students enrolled at Hoosac Valley High School until July of 2016 will have their cumulative records destroyed. Permanent transcripts are always available and will not be discarded.

 

After seven years, the records are no longer useful to the district but they may be useful to the parent/guardian or former student for various reasons. The parent/guardian or eligible adult student may request their records in writing or by calling the school at (413) 743-5200, ex. 5006 between the hours of 8:00 a.m. and 2:00 p.m. no later than Friday, July 14th, 2023.

 

Once notified, the district will have files available for pick up. A state-issued form of identification will be required to retrieve records.