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Mount Greylock Subcommittee Asks Questions about Proposal to Draw Up Field Bid Documents

By Stephen DravisiBerkshires Staff
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Michelle Johnson, who was elected to the School Committee in November, participates Thursday in her first meeting of the committee's Finance Subcommittee.
WILLIAMSTOWN, Mass. — The Mount Greylock School Committee wants a little more information before ordering new construction bid documents for an overhaul to the athletic fields at the middle-high school.
 
Boston architect Perkins Eastman quoted the district a price of $44,000 to redo the documents that would form the heart of a request for proposals to install an artificial turf field and make needed modifications to other facilities to bring the school property into compliance with the Americans with Disabilities Act and Title IX.
 
If the School Committee puts the project out to bid this winter, it would be the district's second effort to get a general contractor for the proposed project. The first time around, Perkins Eastman, which designed the addition/renovation project at Mount Greylock, also was the architect on the fields project.
 
When the School Committee last month saw the price tag for a new set of design documents, it decided to refer the question to its Finance Subcommittee for consideration, and on Thursday that subcommittee met to discuss next steps.
 
"I'd like to know two things," Michelle Johnson told her colleagues. "What went wrong [in September 2019], and how are they going to fix it is of primary importance. And does this [$44,000] fee reflect a discount, for lack of a better term, as a sort of mea culpa.
 
"It's basic customer service, I think."
 
The thing that "went wrong" last year was a wide variation in quotes for parts of the project from the three contractors who responded to the district's RFP.
 
Although all the bottom lines for all three bids were similar ($2.847 million, $2.896 million and $2.984 million), the line items behind those figures were wildly different.
 
The price of a new multisport synthetic field, installed, was quoted by one contractor at $1.1 million and another at $1.5 million. The cost for "ADA improvements" ranged from $55,000 to $154,000. The quote for softball field improvements was $260,000 from one contractor and $743,000 from another.
 
The disparities in quoted prices for components of the project was one thing that gave School Committee members pause when they opened the bids in September 2019. The district's advisors on the project — Perkins Eastman and its subcontractor, Traverse Landscape Architecture — could not provide an immediate explanation for the variation.
 
Carolyn Greene, who was not on the School Committee at the time of the September 2019 bids but returned to the panel this spring, asked Thursday whether the architects followed up with the contractors to find out the source of the variation.
 
"They did, I believe," Business Manager Joe Bergeron told the subcommittee. "The district could not go and negotiate with the firms at the time per procurement laws, but I believe Traverse went to them [after all three bids were rejected] and said, ‘Why did you bid this way?' Presumably they learned something from that experience that would lead to success in a next round if it happens."
 
Another factor in the School Committee's decision not to accept any of the 2019 bids was the fact that all three came in well above the $2.3 million price estimated by Traverse; the lowest bid was 24 percent above the estimated cost.
 
Greene pointed out that the proposal from Perkins Eastman this time around recommends that the district hire its own cost estimator to look at the new bid documents before issuing an RFP.
 
"I'm sure they are," Johnson said. "I'm not even talking about the estimates because I get how that's a little hard to [predict]. It's the bid documents themselves that were problematic, and that is [the architects]. That's where I'm uncomfortable going with their flat fee because they are the ones who produced the bid documents."
 
In the end, the three-person subcommittee agreed to have Bergeron go back to the architect with two questions: What went wrong last time and what can be done this time to eliminate bidding disparities, and is there a discount available based on the fact that the first bidding documents were problematic?
 
"I should add that there's a possibility there's a discount baked into this [$44,000 quote]," Bergeron said in accepting the charge. "It's just not readily apparent in this proposal."

Tags: MGRSD,   playing fields,   

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Guest Column: Full Steam Ahead: Bringing Back the Northern Tier Passenger Railroad

by Thomas HuckansGuest Column

You only need a glance outside to see a problem all too familiar to Berkshire county: closing businesses, a shrinking population, and a stunning lack of regional investment.

But 70 years ago, this wasn't an issue. On the North Adams-Boston passenger rail line before the '60s, Berkshires residents could easily go to Boston and back in a day, and the region benefited from economic influx. But as cars supplanted trains, the Northern Tier was terminated, and now only freight trains regularly use the line.

We now have a wonderful opportunity to bring back passenger rail: Bill S.2054, sponsored by state Sen. Jo Comerford (D-Hampshire, Franklin, and Worcester), was passed to study the potential for restoring rail from Boston to North Adams. In the final phase of MassDOT's study, the project is acquiring increased support and momentum. The rail's value cannot be understated: it would serve the Berkshire region, the state, and the environment by reducing traffic congestion, fostering economic growth, and cutting carbon emissions. The best part? All of us can take action to push the project forward.

Importantly, the Northern Tier would combat the inequity in infrastructure investment between eastern and western Massachusetts. For decades, the state has poured money into Boston-area projects. Perhaps the most infamous example is the Big Dig, a car infrastructure investment subject to endless delays, problems, and scandals, sucking up $24.3 billion. Considering the economic stagnation in Western Massachusetts, the disparity couldn't come at a worse time: Berkshire County was the only county in Massachusetts to report an overall population loss in the latest census.

The Northern Tier could rectify that imbalance. During the construction phase alone, 4,000 jobs and $2.3 billion of economic output would be created. After that, the existence of passenger rail would encourage Bostonians to live farther outside the city. Overall, this could lead to a population increase and greater investment in communities nearby stops. In addition to reducing carbon emissions, adding rail travel options could help reduce traffic congestion and noise pollution along Route 2 and the MassPike.

The most viable plan would take under three hours from North Adams to Shelburne Falls, Greenfield, Athol, Gardner, Fitchburg, Porter, and North Station, and would cost just under $1.6 billion.

A common critique of the Northern Tier Rail Restoration is its price tag. However, the project would take advantage of the expansion of federal and state funds, namely through $80 billion the Department of Transportation has to allocate to transportation projects. Moreover, compared to similar rail projects (like the $4 billion planned southern Massachusetts East-West line), the Northern Tier would be remarkably cheap.

One advantage? There's no need to lay new tracks. Aside from certain track upgrades, the major construction for the Northern Tier would be stations and crossings, thus its remarkably short construction phase of two to four years. In comparison, the Hartford line, running from Hartford, Conn., to Springfield spans barely 30 miles, yet cost $750 million.

In contrast, the Northern Tier would stretch over 140 miles for just over double the price.

So what can we do? A key obstacle to the Northern Tier passing through MassDOT is its estimated ridership and projected economic and environmental benefits. All of these metrics are undercounted in the most recent study.

Crucially, many drivers don't use the route that MassDOT assumes in its models as the alternative to the rail line, Route 2. due to its congestion and windy roads. In fact, even as far west as Greenfield, navigation services will recommend drivers take I-90, increasing the vehicle miles traveled and the ensuing carbon footprint.

Seeking to capture the discrepancy, a student-led Northern Tier research team from Williams College has developed and distributed a driving survey, which has already shown more than half of Williams students take the interstate to Boston. Taking the survey is an excellent way to contribute, as all data (which is anonymous) will be sent to MassDOT to factor into their benefit-cost analysis. This link takes you to the 60-second survey.

Another way to help is to spread the word. Talk to local family, friends, and community members, raising awareness of the project's benefits for our region. Attend MassDOT online meetings, and send state legislators and local officials a short letter or email letting them know you support the Northern Tier Passenger Rail Project. If you feel especially motivated, the Williams Northern Tier Research team, in collaboration with the Center for Learning in Action (CLiA), would welcome support.

Living far from the powerbrokers in Boston, it's easy to feel powerless to make positive change for our greater community. But with your support, the Northern Tier Rail can become reality, bringing investment back to Berkshire County, making the world greener, and improving the lives of generations of western Massachusetts residents to come.

Thomas Huckans, class of 2026, is a political science and astronomy major at Williams College, originally from Bloomsburg, Pa.

Survey: This survey records driving patterns from Berkshire county to Boston, specifically route and time. It also captures interest in the restoration of the Northern Tier Passenger Rail. Filling out this survey is a massive help for the cause, and all responses are greatly appreciated. Use this link.

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